2022 Watermelon Series Volunteer Instructions
Load / Unload Supplies & Equipment
You are going to be lifting heavy things and potentially doing some distance walking so be sure to wear appropriate clothing and shoes.
If you are assigned to this task you are primarlily helping with the load/unload of equipment used at the finish and post race area.
The watermelon series has five areas that need supplies and equipment. If you are signed up for this slot you are helping with the Finish Area and the load/unload of the Uhaul.
LRC Storage Unit
Edgewood Mini Storage
2200 E Edgewood Dr, Lakeland, FL 33803
Sam's Club
3530 Lakeland Highlands Rd, Lakeland, FL 33803
FRIDAY LOAD SCHEDULE
- Load at 2:15 PM - Registration (Friday) - Kim Baker
-
Load at 2:30 PM - Set Up Crew 1 - UHaul
- Sams at 3:30 PM - Watermelons - Roxanne Youngs
- Sams at 3:30 PM - Ice, Water, Cups, etc - UHaul
-
Load at 4:00 PM - Set Up Crew 4 - Chris Baker
- Load at 5:00 PM - Water Stop - Bob Custer
- Load at 5:15 PM - Set Up Crew 2 - Lynn King
- Load at 5:30 PM - Set Up Crew 3 - Louis Irwin
Loading of the equipment and supplies will occur after 5 PM on Friday - or can be coordinated for earlier if needed. If you are the driver for any of the set up crews, coordinate your pick up time with James Hurst.
SATURDAY TEARDOWN & LOAD CREWS
These five main areas need to be checked that all LRC equipment and gear, and any trash are cleared from the area.
- Water Stop - Set Up Crew 2
-
Finish & Registration Area - UHaul
- Cone Barrier - Set Up Crew 2
- Tape Barrier - Set Up Crew 3
-
Start Line & Course - Set Up Crew 4
James Hurst will coordinate the teardown and clean up team at the Finish Area.
Equipment List - Registration (Friday)
- registration bin (safety pins, pens & highlighters, scissors, bug spray, etc)
- dry erase signs for bib #, race day registration (tote with green lid)
- walk up registration instructions
- cash box
- chipped & Labeled Bibs + 4 or 5 plastic shoe bins
- extra generic LRC Bibs (in cash box)
- t-shirt bags
- sponsor trinkets
- finisher medals
- top 6 awards (August)
- race shirts (August)
Equipment List - Water Stop
- 3 - 6' tables
- 4 - light gray trashcans
- trashbags
- scoop shovel
- 2 rakes
- Clorox wipes
- layer separators
- ~ 900 -1000 cups
- ~ 24 gallons of water for 1,000 runners
Equipment List - Set Up Crew 1 Registration & Finish - UHaul
Registration
- 3 LRC tents
- bin for sand bag weights
- 3 - 6' tables for registration
- 1 - 6' table for volunteer check in & snacks
- tablecloth bin
- 8 chairs
- 6 channelizers (for dry erase signs)
- 6 channelizer bases (for dry erase signs)
- blue bin with bin bib assignment, walk up registration & volunteer signs
- tote with portable Ryobi lanterns
- volunteer shirt bin
- volunteer safety vest bin
- 4 - 6' tables for shirts - 2 tables for each gender (August)
- 1 - 8' table for awards (August)
for Portalets
- sanitation bin - sanitizers, extra TP, clorox wipes
- smallest folding table
- Tool bin (has case for locks)
Medical Tent
- orange tent
- 2 chairs
- portable bench
- red First Aid backpack
- blue Cooler with wheels for Medic Ice
- case of Gatorade
- First Aid sign (slides over cooler handle)
Finish Chute
- 19 french barricades
- Canvas bag with 2 x-stands, 2 finish flags and 1 MIDFLORIDA flag
- black carrying case with FINISH flag poles
- black carrying case with MIDFLORIDA flag poles
- 3 - 25# Olympic weight plates
- 2 - A-Frames
- bin of pennent flagging (200 ft)
- 20 Channelizers
- 20 Channelizer Bases
- toolbox
- 1 - 8' tables for medals
- white 8' tablecloth with logo (get from registration)
Post Race
- 18 - 20# bags of ice
- 30 cases (1200 bottles) water
- 9 coolers
- trashbags
- 2 black trashcans
- photo backdrop barricade
- 2 Olympic plates for photo backdrop
- PR Bell
- Olympic weight for bell
Watermelon Crew
-
Black Tote with Yellow Lid
- disposable tablecloths
- small bin with knives
- cutting boards
- foil pans
- bus bin to rinse melons
- 4 red 20 gal trash cans
- trashbags
- 3 - 6' tables
Parking Lot Set Up
- 15 Type C Cones (use for blocking spaces & race signs)
- 4 Lot Full signs
- 3 Race Start signs
- 3 NO EXIT signs
Equipment List - Set Up Crew 2, Cone Barrier
-
150 Type A Cones
- Drop 10 at lightpole at Brandon
- Drop 20 at crosswalk pole at Beacon
- Distribute 120 from Cleveland Heights to half way between Brandon Dr & Jonila (gap where french barricades are placed)
- 2 rolls flagging tape
Equipment List - Set Up Crew 3, Tape Barrier
- 140 Type B and Type C cones (may not use them all)
- trash can of PVC poles
- bin withh NO PARKING signs and blue milk crate
- 4,000 ft of flagging tape (in blue milk crate)
- rope to measure off 30' between cones (in blue milk crate)
Equipment List - Set Up Crew 4, Start Line & Course
Start Line Area
- Canvas bag with 3 x-stands + Start & American Flags
- black carrying case with START flag poles
- 3 - 25# Olympic weight plates
- 10 Channelizers for corral signs
- 10 Channelizer bases for corral signs
- Bin of Corral Signs
- 2 - A-Frames
- 1 trash bag
Sound System
- Generator
- Blue bin with extension cord and microphone cord
- PA System
- Speaker Stands in black bag
Course Signage
- 3 mile markers
- bin of ROAD CLOSED signs
- MIDFLORIDA yard signs
- 15 Channelizers ( 13 hill streets + Brandon + bike path)
- 15 Channelizer bases